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BC Artist Resource Coordinator

Artist Resource Coordinator, BC

Zoic Studios is an Award winning VFX company made up of accomplished artists and producers who understand story, process and relationships. Partnership, integrity and enthusiasm are our key founding principles. We have three locations, Los Angeles, New York City and Vancouver, Canada. Some of our recent credits include, Chilling Adventures of Sabrina, Arrow, Twilight Zone, Legends of Tomorrow and Stargirl.


"Visual Evolution" is our mission; we invest in constantly improving our technological and studio processes so that our artists can focus on being creative even in the lightning fast paced world of visual effects. We apply these principles to our work on some of the most VFX intensive film and television projects out there. We like a challenge. Do you?


Our Vancouver location is seeking an Artist Resource Coordinator to join our team beginning early October. This is a full time, staff position.


The Artist Resource Coordinator position straddles Admin and Production and reports to the Head of Production. The ideal candidate is comfortable with tasks that are ongoing and finds great satisfaction in assembling information received from many sources in to a digestible form and thrives with organizing a constant flow of ever changing information. Although an independent thinker, you are OK with making recommendations and suggestions to the talent pipeline with the understanding that final decisions will be made by supervisors prior to implementation.



  • Participate and work with the Supervisors, Producers, & HOPs to assign and schedule artists to teams.  
  • Manage resource requests:
    • Track project start and end dates on an ongoing basis.
    • Use bids to determine early artist projections.
    • Seek out detailed resource needs from show teams.
    • Track and constantly update assignments in various spreadsheets and databases to project office capacity.
    • Communicate assignments to production on an ongoing basis.
    • Flag potential crewing challenges to Production.
    • Seek out tasks for artists waiting for short-term assignment.
    • Communicate artist loans between project teams.
  • Suggest and implement improvements to resource tracking system for increased efficiency and transparency.
  • Work with the department coordinators and managers to ensure all resource requests are being discussed.  
  • Communicate with the L.A and New York schedulers to fulfill shared task assignments.
  • Flag potential scheduling conflicts.
  • Recommend when a position needs to be opened to recruitment.
  • Attend internal meetings related to scheduling project kickoffs etc.
  • Help update training documentation on the Wiki using provided information.
  • Assist with communicating seating assignments to artists and productions.
  • Document training sessions or activities and ensure information is shared.
  • Contribute to the mentorship and happiness of the creative team.
  • Track approved vacation requests in appropriate databases.
  • Ensure vacation requests are reviewed by appropriate teams in a timely manner.
  • Contribute to providing employee feedback to HR and HOPs.
  • Attend VFX functions in Vancouver as it relates to recruitment & retention.
  • Travel as deemed necessary between our 3 company locations.


  • 4 + years of coordination experience on TV and/or feature VFX production.
  • Production experience with Shotgun & Crew Planner
  • Experience with EXCEL and Microsoft Office.
  • Organized and highly detail oriented.
  • Excellent verbal and written communication skills.
  • Detailed note taking.
  • Understanding of 3D/2D live action VFX pipelines.
  • Thrives in a fast-paced, creative environment
  • Self-starter a must.
  • Able to manage different personalities and good relationship building skills.
  • Able to negotiate priorities between different shows vying for the same resources.
  • Able to display diplomacy and composure under pressure.
  • Able handle sensitive employee information discreetly and respectfully.



 *Although we thank all applicants for their interest, we are not able to support work permit for this position at this time.


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